Time Tracking

Time Tracking can be enabled via Organization Settings > Features. You can pick between two modes:

• Manual
• Real-time and Manual

If time tracking is disabled, no exisiting time tracking information will be lost.

Manual Time Tracking

In this mode the History side panel of an open Card contains an Add Time button which allows to enter and edit time tracking information. Using the button, you may enter time spent and choose the date and time on which this work happened. The entered time tracking data is always associated with your user account.

The history panel also shows previously tracked time. You can correct the tracked time by using the plus/minus buttons next to the time entry to add or remove time in 5 minutes steps (*spent too long at the coffee machine?). You can also click on the time entry itself for an input field offering more extensive editing. You can delete the full time tracking entry by clicking the trash icon next to it.

At the top of the Card history panel you’ll find a Total tracked time entry summing up all time entries on this Card sorted by owner. There is also a small clock icon at the bottom of each Card containing time information. Hovering over it will allow you to check the total amount of time spent at a glance.

Note that the brightness of the icon indicates different amounts of total tracked time:

• light gray: < 1 hour tracked
• mid gray: < 4 hours tracked
• dark gray: >= 4 hours tracked

You can also use time tracking information to sort cards. This is a good way for quickly identifying expensive tasks in your Run, Milestone or Deck view.

Real-time tracking

Enabling real-time tracking, includes all features described above for manual time tracking. In addition, you’ll find a clock icon at the top bar of each Card to start, stop and inspect the timer.

There’s two convenient shortcuts for starting and stop the timer:

• Once you start working on a Card by hitting the play button (i.e. once you turn it blue), the time tracker will automatically be started for you.
• If a Card gets marked as done or gets archived, all running timers will be stopped.

Here’s some rules around time tracking:

• A single user can only have a single timer running.
• The timer can started on any type of card by any amount of people. This could be useful for e.g. meetings that can be represensented via meeting cards.

Enabling real-time tracking also gives you a handy widget in the bottom left, which highlights your current task and the time spent so far. You can quickly adjust the time spent by using the plus/minus buttons. You can also stop the timer by pressing the stop button on the widget.

In addition the web site title will change so that you can scan the time spent on your browser tab. In case you forget to stop the Card timer you can always manually edit the Card history to fix up the time. In your organization settings you will also find a field to edit the amount of time after which a Card time tracker will stop automatically due to suspiciously effective work segments. If the tracker was automatically stopped, you’ll receive a notication and the widget of the bottom will have turned into a snoozing purple color.

A Card’s history panel also highlights these entries with a snoozing icons until the time entries have been adapted.

Time Tracking Report

You can access the time tracking report via the mission control (open by clicking on the joystick in the top left). The report contains a detailed list of all time tracked by all team members.

You can sort by:

• Start Date / Time
• Duration
• User
• Card
• Project

To filter the table use the filter icons next to the individual table columns to show/hide individual entries. You can filter by date, user and project. At the bottom left you can see the total time tracked in Codecks.

You can export all information for your current filter in CSV format by clicking the export button in the bottom right.