# Plans & Pricing # Plans & Pricing Codecks offers three plan tiers to fit teams of all sizes, from small indie studios to large game development organizations. All plans include core project management features with paid plans unlocking advanced collaboration and productivity tools. ## Plan Comparison ### Free Plan Perfect for small teams getting started with Codecks. | | | | ------------- | --------------------- | | **Pricing** | €0 per user per month | | **Users** | Up to 5 users | | **Projects** | Up to 3 projects | | **Storage** | 1 GB total (shared) | | **File size** | 10 MB max per file | > **Core Features Included** > > All essential project management tools: cards, [decks](https://manual.codecks.io/decks/), [milestones](https://manual.codecks.io/milestones/), [runs](https://manual.codecks.io/runs/), [hand](https://manual.codecks.io/hand/) and timeline views, [conversations](https://manual.codecks.io/conversations/), [workflow](https://manual.codecks.io/workflow/) states, card properties ([effort](https://manual.codecks.io/effort/), [priority](https://manual.codecks.io/priority/), [tags](https://manual.codecks.io/tags/), [owner](https://manual.codecks.io/owner/)), [hero cards](https://manual.codecks.io/hero-cards/) and [journeys](https://manual.codecks.io/hero-cards/#journeys), [search](https://manual.codecks.io/search/) and filtering, [activity tracking](https://manual.codecks.io/activity/), [bulk actions](https://manual.codecks.io/bulk-actions/), CSV export, [Discord integration](https://manual.codecks.io/discord/), [open roadmaps](https://manual.codecks.io/open-decks/), and [user reporting](https://manual.codecks.io/user-reports/). **Premium features not included:** [Observers](https://manual.codecks.io/users/#roles), [limited project access](https://manual.codecks.io/projects/#project-access), [time tracking](https://manual.codecks.io/time-tracking/), [due dates](https://manual.codecks.io/due-dates/), [dependencies](https://manual.codecks.io/dependencies/), [guardians](https://manual.codecks.io/guardians/), capacity tracking, beast mode, pro Decky features, [vision board smart nodes](https://manual.codecks.io/vision-board/). --- ### Plus Plan For growing teams that need unlimited users and projects. | | | | ------------- | --------------------------------------------------------------- | | **Pricing** | €7 per user per month, or €6 per user per month billed annually | | **Users** | Unlimited | | **Projects** | Unlimited | | **Storage** | 1 GB per user | | **File size** | 250 MB max per file | **Everything in Free, plus:** - **[Observers](https://manual.codecks.io/users/#roles)** - Add read-only users at no charge. Observers can view cards and comment but cannot modify data. Observers don't count toward your purchased seats — they're free on Plus and Pro. > **Not available on Plus:** [Limited project access](https://manual.codecks.io/projects/#project-access), [time tracking](https://manual.codecks.io/time-tracking/), [due dates](https://manual.codecks.io/due-dates/), [dependencies](https://manual.codecks.io/dependencies/), [guardians](https://manual.codecks.io/guardians/), capacity tracking, beast mode, [producers](https://manual.codecks.io/users/#roles) (project-level permissions), pro Decky features, [vision board smart nodes](https://manual.codecks.io/vision-board/). --- ### Pro Plan Full-featured plan for professional game development teams. | | | | ------------- | ---------------------------------------------------------------- | | **Pricing** | €11 per user per month, or €9 per user per month billed annually | | **Users** | Unlimited | | **Projects** | Unlimited | | **Storage** | 10 GB per user | | **File size** | 250 MB max per file | Observers don't count toward your purchased seats — they're free on Plus and Pro. **Everything in Plus, plus:** - **[Time Tracking](https://manual.codecks.io/time-tracking/)** - Manual and real-time time tracking with automatic timer start/stop, comprehensive reports, and CSV export - **[Due Dates](https://manual.codecks.io/due-dates/)** - Set date-based deadlines on individual cards with automatic reminders - **[Dependencies](https://manual.codecks.io/dependencies/)** - Link cards to track task relationships and prerequisites - **[Guardians](https://manual.codecks.io/guardians/)** - Designate required reviewers for [deck](https://manual.codecks.io/decks/) approval [workflows](https://manual.codecks.io/workflow/) - **[Producers](https://manual.codecks.io/users/#roles)** - Enhanced project-level permissions for managing [decks](https://manual.codecks.io/decks/), [milestones](https://manual.codecks.io/milestones/), and integrations - **Capacity Tracking** - Monitor team workload and bandwidth across [runs](https://manual.codecks.io/runs/) - **Beast Mode** - Advanced [milestone](https://manual.codecks.io/milestones/) management features with enhanced forecasting - **Pro Decky Features** - Additional Decky card statuses and customization - **[Vision Board Smart Nodes](https://manual.codecks.io/vision-board/)** - Dynamic, filter-based vision board widgets > **Educational Accounts** > > Students and educators can get free Pro accounts. Sign up to Codecks using your school email address (if available) and fill out [this form](https://forms.gle/Vxb8BBjv9EbyercV7) — we'll apply the discount once we verify your status. > **Nonprofit Discount** > > Nonprofits get **50% off** the Plus and Pro plans. After signing up, email us your Codecks account name and some information about your organization — we'll apply the discount once we verify your status. ## Billing & Subscription Management > Access your billing settings by opening **Mission Control** (click the joystick icon in the top left) and selecting **Billing**. ### Billing Dashboard The billing page provides an overview of your subscription: | Item | Description | | ----------------- | ---------------------------------------- | | **Current plan** | Your active plan tier and pricing | | **Amount due** | Charges per billing cycle | | **Billing cycle** | Your current cycle end date | | **Trial status** | Active trial information (if applicable) | ### Managing Your Subscription #### Upgrading Your Plan To upgrade from Free to Plus or Pro, or from Plus to Pro: 1. Navigate to **Billing > Plans** 2. Click the **Upgrade** button on your desired plan 3. Confirm the plan change > Upgrades take effect immediately - you'll have instant access to all new features. #### Starting a Free Trial Free and Plus plan users can try Pro features with a **14-day free trial**. The trial is activated from **Billing > Plans** and can only be started by an Owner or Admin. **During your trial:** - Full access to all Pro features - Email reminder 7 days before trial ends - Cancel anytime without being charged - Upgrade to a paid plan anytime during the trial #### Switching Billing Interval To switch between monthly and yearly billing, go to **Billing > Plans** and toggle the interval on your current plan. Interval changes are **scheduled for the start of your next billing cycle** — you can revoke a scheduled change any time before then. #### Downgrading Your Plan To downgrade from Pro to Plus, or from paid to Free: 1. Navigate to **Billing > Plans** 2. Click **Downgrade** on your target plan 3. Confirm the downgrade > **Important:** Downgrades are scheduled and take effect at the end of your current billing cycle. You'll continue to have access to your current plan's features until then. You can revoke a scheduled downgrade at any time before the cycle ends. ### Managing Seats On Plus and Pro you purchase a specific number of seats. Every Staff, Admin, Owner, or Guest in your organization consumes one seat. [Observers](https://manual.codecks.io/users/#roles) are always free and don't count toward the total. **To adjust your seats:** 1. Open **Mission Control** and go to **Billing > Plans** 2. Click **Manage seats** next to your current seat usage 3. Enter the new seat count and review the invoice preview 4. Confirm #### Adding seats Seat upgrades take effect **immediately**. On monthly plans you're billed a prorated amount for the rest of the current cycle; on yearly plans an invoice for the new seats is created and paid right away. #### Reducing seats Seat downgrades are **scheduled for the start of your next billing cycle** — you keep access to all your current seats until then. The confirmation screen shows the exact date the change takes effect. You can revoke a scheduled downgrade any time before the cycle ends. #### Inviting someone with no free seats If every purchased seat is filled, the invite form shows a **Purchase more seats** callout that opens the seat-management modal directly. You can also invite the person as a free Observer instead, and upgrade their role later once you've added seats. > When you re-enable a previously disabled user and no paid seats are free, Codecks will offer to bring them back as an Observer so the invite isn't blocked. ### Billing Cycle Codecks uses monthly billing cycles: - **Charged users**: Staff, Admins, and Owners count toward billing - **Free users**: Observers and limited role users don't incur charges - **Billing timing**: Charges occur at the start of each monthly cycle (or once per year on yearly plans). Your cycle is tied to the day you subscribed — e.g. starting a subscription on the 12th means you're charged on the 12th of every subsequent month. - **Payment**: Charged to your saved payment method at the start of each cycle ### Payment Methods **Accepted payment methods:** - **Credit and debit cards** (via Stripe) - **SEPA direct debit** (European accounts) **To update your payment method:** 1. Go to **Billing > Payment method** 2. Enter your new payment details 3. Save changes ### Invoices **To view and download past invoices:** 1. Go to **Billing > Invoices** 2. Browse your invoice history 3. Click any invoice to download the PDF ### Billing Address & VAT **To update your billing address or VAT ID:** 1. Go to **Billing > Address & VAT ID** 2. Enter your billing details 3. For EU businesses: Add your VAT ID to avoid VAT charges (reverse charge applies) 4. Save changes > Your billing address appears on all future invoices. ## Understanding Plan Limits ### User Limits | Plan | Paid Users | Observers | | -------- | ---------------------------------------------------------------- | ---------------- | | **Free** | Maximum 5 (Staff, Admins, Owners) | Not available | | **Plus** | Purchase seats as needed (see [Managing Seats](#managing-seats)) | Unlimited (free) | | **Pro** | Purchase seats as needed (see [Managing Seats](#managing-seats)) | Unlimited (free) | > Observers on Plus and Pro plans don't count toward billing and are completely free. ### Project Limits | Plan | Active Projects | Archived Projects | | -------------- | ----------------- | ------------------ | | **Free** | Maximum 3 (total) | Count toward limit | | **Plus & Pro** | Unlimited | Unlimited | ### Storage Limits Storage limits apply to [file attachments](https://manual.codecks.io/attachments/): | Plan | Total Storage | Per User | | -------- | -------------- | -------------------------- | | **Free** | 1 GB | Shared across organization | | **Plus** | 1 GB per user | Scales with team size | | **Pro** | 10 GB per user | Scales with team size | > View your current storage usage in **Billing > Plans**. ### File Size Limits Maximum individual [file attachment](https://manual.codecks.io/attachments/) upload size: | Plan | Max File Size | | -------------- | --------------- | | **Free** | 10 MB per file | | **Plus & Pro** | 250 MB per file | ## Frequently Asked Questions > **What happens if I exceed my Free plan limits?** > > If you reach the 5-user or 3-project limit on the Free plan, you won't be able to add more users or create additional projects. You'll need to upgrade to Plus or Pro to continue growing. > > If you downgrade to the Free plan while having more than 5 users or 3 projects, you'll have read-only access to your organization until you reduce the user and/or project count. > **Are Observers really free?** > > Yes. Observers on Plus and Pro plans don't count toward your paid user count and aren't billed. You can have unlimited Observers. > **Can I switch plans anytime?** > > Yes. You can upgrade immediately or schedule a downgrade for the end of your billing cycle. > **What happens to my data if I downgrade?** > > Your data remains intact when downgrading. However, features exclusive to higher plans (like [time tracking](https://manual.codecks.io/time-tracking/) data, [dependencies](https://manual.codecks.io/dependencies/), or [due dates](https://manual.codecks.io/due-dates/)) won't be accessible until you upgrade again. > **How is VAT handled?** > > Codecks is a German business, so VAT is charged based on your billing country: > > - **German customers (including B2B with VAT ID)**: 19% German VAT is always added > - **Other EU businesses with a valid VAT ID**: Reverse charge applies (VAT-exempt) > - **Other EU customers (individuals and businesses without a VAT ID)**: Your local VAT rate is added > - **Non-EU customers**: No VAT charged --- ## Need Help? If you have questions about billing, plans, or need assistance with your subscription, contact us at . For detailed pricing and plan comparison, visit [codecks.io/pricing](https://www.codecks.io/pricing/).